Student Directory Information Disclosure, and Military Recruiter Access

Student Directory Information Policy Information 

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires Brewster Central School District (the “District”), with certain exceptions, to obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, the District may disclose appropriately designated “directory information” without written consent, unless you have advised the Brewster Central School District to the contrary by completing the attached form.  The primary purpose of directory information is to allow the District to include information from your child’s education records in certain school publications.

The District only permits limited directory information disclosure, meaning that the District limits disclosure of its designated directory information to specific parties, for specific purposes. Only the District is permitted to use student directory information for such limited purposes as school yearbooks, honor roll lists, graduation programs, playbills, and other similar uses, without obtaining individual consent. 

Examples include:

• • A playbill showing a student's role in a drama production
  • The annual yearbook
  • Honor roll or other recognition lists
  • Graduation program
  • Sports programs, such as wrestling, showing the weight and height of team members

BCSD may also release Directory Information to outside organizations that include, but are not limited to, companies that take school photographs or publish yearbooks.

BCSD may occasionally disclose certain directory information to the local news media (websites, newspapers, television, radio) for articles.

The District designates the following as directory information for its limited use:

• Student's name,
• Address, 
• Telephone listing, 
• Date and place of birth, 
• Major field of study, 
• grade level,
• Participation in officially recognized activities and sports, 
• Weight and height (for members of athletic teams), 
• Dates of attendance, 
• Honors, 
• Degrees and awards received,
• Email address,
• Photograph, 
• Name of educational institution previously attended.

Opt-Out of Release of Directory Information

If you wish to opt out of the release of directory information pertaining to your child, please fill out this form. Completed forms are automatically sent to your building registrar.

Military Recruiter Access - Release of Student Directory Information

The release of student directory information is not to be confused with the release of names, addresses, and telephone listings of eligible students (i.e., a student 17 years of age or older or in the eleventh grade (or its equivalent) or higher) to Military Recruiters. The District will notify parents that by law it routinely releases this information to Military Recruiters upon request subject to a parent's or eligible student's request not to disclose this information with written parental verification of the request.

Opt-Out of Release of Directory Information to Military Recruiters (High School Students ONLY)

If you wish to opt out of the release of directory information pertaining to your child to Military Recruiters, please fill out this form. Completed forms are sent to the high school principal and registrar.