• Student Directory Information Policy 

    The District will publish an annual public notice informing parents or eligible students (i.e., a student 18 years of age or older or who is attending an institution of post-secondary education) of the District's definition of directory information, the parent or eligible student's right to refuse the release of student directory information and indication of the time period for their response. (Directory information is information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed.) Following this public notice and a reasonable response period, the District may release this information in accordance with this policy.

    Limited Directory Information Disclosure

    The District only permits limited directory information disclosure, meaning that the District limits disclosure of its designated directory information to specific parties, for specific purposes. Only the District is permitted to use student directory information for such limited purposes as school yearbooks, honor roll lists, graduation programs, playbills, and other similar uses, without obtaining individual consent. The District designates the following as directory information for its own limited use:

    • student's name
    • address
    • telephone listing
    • date and place of birth
    • Major field of study
    • grade level
    • participation in officially recognized activities and sports
    • weight and height (for members of athletic teams)
    • dates of attendance
    • honors
    • degrees and awards received
    • email address, photograph
    • name of the educational institution previously attended 


    Military Recruiter Access - Release of Student Directory Information

    The release of student directory information is not to be confused with the release of names, addresses, and telephone listings of eligible students (i.e., a student 17 years of age or older or in the eleventh grade (or its equivalent) or higher) to Military Recruiters. The District will notify parents that by law it routinely releases this information to Military Recruiters upon request subject to a parents' or eligible students' request not to disclose this information with written parental verification of the request.

    Family Educational Rights and Privacy Act of 1974, 20 USC Section 1232(g)
    34 CFR Part 99

    Adopted:  11/28/2017

  • Opt-Out - If you do not want the district to disclose directory information from your child’s educational records without your prior written consent, including to military recruiters, institutions of higher education, and potential employers, you must notify your building principal in writing by replying to the annual notice. This notice must be sent to the building principal of your child’s school on a yearly basis.

    Please note – A student photograph, video, or recording is not designated as “directory information”. However, these may be used without prior written consent in district/school programs or to provide information or publicity for a school activity, the student, school, or district.  If you refuse to permit the use of your student’s photograph, video, or recording for these district purposes, you must notify your building principal in writing, noting that this will expire on the last day of school, and you will need to send a written request on a yearly basis. Similarly, if you need to make changes after opting out, please contact your building principal. 


    Jim Treloar
    Chief Privacy Officer/Director of Technology & Innovation
    845-279-5051, ext. 1157